Portfolio Advisor, Office Real Estate

Position Title:

Portfolio Advisor, Office Real Estate


Real Estate Division


Office Real Estate Portfolio


Manager, Advisory Services, Office Real Estate

Position Purpose

The Portfolio Advisor will provide real estate advice and expertise to their clients in order to ensure real estate requirements are aligned with overall objectives. The Portfolio Advisor will achieve this by working directly with internal and external stakeholders to identify, develop, and then recommend opportunities and solutions for effective program delivery. The Portfolio Advisor will manage this client relationship by working with the Manager, Advisory Services to achieve a goal of partnering to create value in the real estate decisions made.

Key Function and Responsibilities

1. Act as the single point of contact for the Non-GREP Agency portfolio and deliver on the scope of work as outlined in the specific Letter of Direction.

  • Act as the interface lead between IO and the Agency and remain the client lead throughout the project providing end-to-end continuity (e.g. Leasing and Project Implementation)
  • Develop and present Real Estate options analysis taking into account long term plans, Agency priorities and recommendations that are in-line with current corporate real estate best practice
  • Build and maintain productive relationships with Agency clients, with a focus on offering objective advice on how implementing changes to their real estate portfolio could help manage costs and enable talent
  • Manage and lead space utilization studies, feasibility studies and alternate usage studies to assess program requirements.
  • Responsible for interacting and coordinating with relevant Ministry oversight contacts in order to keep them apprised of Agency work and recommended strategies
  • Responsible for tracking and managing time spent in order to ensure accurate and timely billing to Agency
  • Identify, analyze, and forecast local, regional and provincial real estate and economic conditions and trends and make recommendations on the implications on Agency real estate portfolios.

2. Assist in development of office portfolio strategies for the efficient and effective use of the Non-GREP Agency's office portfolio.

  • Assist in the creation and recommendation of office portfolio strategies to support sound real estate practice, such as reducing the real estate footprint by planning for the efficient use of their office portfolio.
  • Evaluate the existing inventory of office assets with client requirements. Work closely with stakeholders to gain understanding of specific clients' needs and translate them into real estate and accommodation solutions.
  • Analyze asset utilization and financial analysis to determine best real estate and accommodation solutions, including lease options, disposition of assets, usage of existing properties, asset rationalization initiatives, and other available options.
  • Work with other IO business units to gather information on assets' performance, including maintenance costs, leasing costs, costs of capital improvements, reoccurring problems, environmental issues, heritage conditions, etc., as required.
  • Establish and maintain strong positive working relationships with internal and external stakeholders to resolve conflicting interests, priorities, and concerns to achieve consensus on office portfolio utilization plans, priorities, and strategies.
  • Develop and present corporately responsible recommendations to senior management, MEDEI and other stakeholders.

3. As required prepare and present business cases including options and recommendations for approval for proposed office accommodation and office asset rationalization plans for the GREP portfolio with aim to leverage best practice in GREP to support Non-GREP objectives.

  • Based on the results of various analysis and studies, develop viable options for government accommodation, space utilization, and asset rationalization projects.
  • In collaboration with the Manager, prepare business cases, PowerPoint presentations, real estate advice memos and other materials to assist decision making by executive level stakeholders.
  • In conjunction with the Manager, Advisory Services, develop and present corporately responsible recommendations to senior management, MOI and other stakeholders.


Education and Knowledge

  • Post-secondary degree or diploma(s) in business, finance, economics, or a related field.  Studies related to real estate management are preferred.
  • Working knowledge of real estate finance and accounting concepts and principles, feasibility analysis, and portfolio management with an emphasis on office properties.
  • Understanding how the real estate market operates, including competitive forces at play, and how to collect and analyze market information relevant to task at hand.


  • A minimum of 5 years of experience in corporate real estate management, real estate consulting, advisory, and/or accommodation planning.
  • Solid understanding of financial analysis for real estate investments, including cost/benefit analysis, expenditure payback analysis, discounted cash flow, NPV, and IRR.

Skills and Personal Attributes

  • Sound organization and project management skills to manage multiple deliverables
  • Effective research skills including ability to gather pertinent information from a variety of sources and assemble appropriate evidence to support recommendations.
  • Excellent analytical skills to synthesize, and analyze complex data and information in order to develop options and business cases for senior level decision-makers.
  • Solid verbal and written communication and presentation skills. The ability to present complex concepts in a clear, concise and focused manner, by written reports and verbal presentations.
  • Customer/client focused attitude, collaborative style, and the ability to work with decisiveness in a fast-paced environment of evolving organization.
  • Proficiency in the MS Office suite of products with a focus on Microsoft Excel.